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title: Notion AI date: 2024-12-09 10:00:00 background: bg-[#000000] tags: - AI - Productivity - Writing - Notes categories: - AI intro: Notion AI cheat sheet covering writing assistance, content generation, data analysis, and productivity features for enhanced note-taking plugins: - copyCode

Overview

What is Notion AI

• AI assistant integrated into Notion workspace
• Helps with writing, editing, and organizing content
• Works within documents, databases, and pages
• Available with Notion AI add-on subscription

Key Features

Access Methods

• Press Space on empty line
• Type /ai command
• Highlight text and click AI
• Use keyboard shortcut Cmd/Ctrl + J

Basic Commands {.cols-2}

Start Writing

Press Space on empty line

Write a blog post about productivity tips

Using slash command

/ai Write a project proposal for a new mobile app

Edit Selection

1. Select text
2. Click "Ask AI"
3. Choose action:
   • Improve writing
   • Fix spelling & grammar
   • Make shorter/longer
   • Change tone

Quick Actions

Writing Prompts {.cols-2}

Content Creation

Blog Post

Write a blog post about [topic]:
- Include introduction and conclusion
- 3-5 main sections
- Engaging tone
- Approximately 800 words

Meeting Notes

Create meeting notes template with:
- Date and attendees
- Agenda items
- Discussion points
- Action items
- Next steps

Email Draft

Write a professional email to [recipient]
about [topic]. Include:
- Clear subject line suggestion
- Polite greeting
- Main message
- Call to action
- Professional sign-off

Documentation

Technical Documentation

Write technical documentation for [feature]:
- Overview
- How it works
- Setup instructions
- Code examples
- Troubleshooting

Process Documentation

Create a step-by-step guide for [process]:
- Prerequisites
- Numbered steps
- Screenshots placeholders
- Tips and warnings
- FAQ section

Business Writing

Project Brief

Create a project brief for [project]:
- Project overview
- Objectives and goals
- Scope
- Timeline
- Resources needed
- Success metrics

Status Update

Write a weekly status update including:
- Accomplishments this week
- Challenges faced
- Plans for next week
- Blockers/needs

Editing Features {.cols-2}

Improve Writing

Select text and choose:

- Make more professional
- Make more casual
- Make more concise
- Add more detail
- Fix grammar and spelling

Change Tone

Available tones:

- Professional
- Casual
- Straightforward
- Confident
- Friendly

Length Adjustments

Make longer:

Expand on this with more detail,
examples, and explanations

Make shorter:

Condense this while keeping
the key points

Translation

Supported languages:

- English
- Spanish
- French
- German
- Chinese
- Japanese
- Korean
- Portuguese
- And more...

Summarization {.cols-2}

Page Summary

/summarize

Summarizes the entire page content
into key points

Meeting Notes

Summarize this meeting transcript:
- Key decisions made
- Action items
- Follow-up needed

Document Summary

Create an executive summary of this document:
- 3-5 bullet points
- Main conclusions
- Recommended actions

Research Summary

Summarize this research:
- Key findings
- Methodology
- Implications
- Limitations

Brainstorming {.cols-2}

Idea Generation

Brainstorm 10 ideas for [topic/project]

Generate creative solutions for [problem]

List potential features for [product]

Content Ideas

Generate blog post ideas about [topic]
for the next month

Create social media content ideas
for [brand/product]

Project Planning

Brainstorm potential risks for this project
and mitigation strategies

Generate user stories for [feature]

Database Features

Autofill Properties

For database items:

Based on the page content, suggest:
- Tags
- Summary
- Category
- Priority

Generate from Data

Analyze this data and create:
- Key insights
- Trends
- Recommendations

Custom Prompts

Create custom AI prompts for databases:

Property type: AI Custom Autofill
Prompt: "Summarize this task in one sentence"

Productivity Uses {.cols-2}

Task Management

Break down this goal into actionable tasks:
[Goal description]

Include:
- Specific tasks
- Time estimates
- Dependencies
- Priority levels

Meeting Prep

Prepare for meeting with [person/team]:
- Talking points
- Questions to ask
- Background info needed
- Desired outcomes

Learning Notes

Create study notes from this content:
- Key concepts
- Definitions
- Examples
- Questions to review

Decision Making

Create a pros and cons analysis for:
[Decision to make]

Include:
- Key factors
- Weighted importance
- Recommendation

Templates {.cols-2}

Weekly Review

Create a weekly review template:
- Wins this week
- Challenges
- Lessons learned
- Goals for next week
- Gratitude section

Project Kickoff

Create a project kickoff document:
- Project background
- Objectives
- Team roles
- Timeline milestones
- Communication plan
- Risk assessment

1:1 Meeting

Create a 1:1 meeting template:
- Personal check-in
- Progress updates
- Challenges
- Feedback
- Goals discussion
- Action items

Sprint Planning

Create sprint planning template:
- Sprint goals
- User stories
- Story points
- Dependencies
- Team capacity
- Risks

Best Practices

Effective Prompts

1. Be specific - Include details and context
2. Set format - Bullet points, paragraphs, etc.
3. Specify length - Word count or sections
4. Define tone - Professional, casual, etc.
5. Include examples - When possible

Iterative Refinement

1. Generate initial content
2. Review and identify gaps
3. Use "Continue writing" for more
4. Edit specific sections
5. Ask AI to improve tone/clarity

Combining Features

1. Brainstorm ideas with AI
2. Select best idea
3. Generate outline
4. Expand each section
5. Summarize for executive view
6. Translate if needed

Keyboard Shortcuts

Quick Access

While Writing

Use Case Examples

Content Writer

Daily workflow:
1. Brainstorm topics with AI
2. Generate outlines
3. Expand sections
4. Improve writing quality
5. Create social snippets

Project Manager

Weekly workflow:
1. Summarize meeting notes
2. Generate status updates
3. Create action items
4. Draft stakeholder comms
5. Update documentation

Student/Researcher

Study workflow:
1. Summarize readings
2. Create study guides
3. Generate practice questions
4. Explain complex topics
5. Organize notes

Developer

Documentation workflow:
1. Generate README drafts
2. Create API documentation
3. Write code comments
4. Summarize PRs
5. Create runbooks

Limitations

What Notion AI Can't Do

• Access external websites
• Process real-time data
• Execute code
• Access other workspace data
• Remember past conversations

Best Alternatives

Tips

Quality Control

• Always review AI output
• Check facts and figures
• Maintain brand voice
• Edit for accuracy
• Add personal insights

Efficiency Tips

1. Create reusable prompt templates
2. Use databases with AI autofill
3. Build AI-powered workflows
4. Combine with other integrations
5. Train on your writing style