HR Assistant - Junior

Responsibilities (key tasks and requirements of the role)

Recruitment

 

• Assisting with recruitment, including conducting phone screens, booking interviews, advising unsuccessful candidates, conducting reference checks
• Maintaining up to date job descriptions
• Maintaining role specific interview guides

Onboarding

 

• Managing the administration of the onboarding program
• Preparing and distributing employment packs and follow up on signed paperwork
• Coordinating the probation process and register

Communication/correspondence

 

• Drafting and publishing new starter announcements
• Coordinate and distribute the birthday and service anniversary paperwork and vouchers nation-wide
• Distribute service anniversary correspondence
• Assisting with developing and maintaining content on HR section of the website of InFocus (intranet) and any HR related information
• Assisting with the coordination of thirdly InfoTrack Company Update, social events, HR training programs and other internal meetings
• Management of HR collateral inventories

Admin/Reporting

 

• Maintaining the InfoTrack ID register
• Maintaining the Spot Award register
• Assisting with drafting the thirdly People Pulse employee engagement survey reports
• Maintain InfoTrack org chart
• Assist with maintaining accurate learning and development records – ensure training and development inventory is up to date, book training and development, manage paperwork follow up
• Assisting with iNominate reporting, communication, vouchers, visual displays and adding new starters
• Maintain up to date templates for HR collateral

General/Projects

 

• Assist with the company CSR policy
• Conducting monthly expense reconciliation for the Head of Human Resources and invoice coding
• Ensure accurate maintenance of employee records and filing of such
• Conduct research on HR projects when required
• Assist with annual performance review procedures

Competencies (essential behaviours required for the role)

 

• Decision Making - Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
• Client Focus - Ensuring that the client perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet clients’ and own organisation’s needs.
• Planning and Organising - Establishing courses of action for self and others to ensure that work is completed efficiently.
• Managing Work - Effectively managing one’s time and resources to ensure that work is completed efficiently.
• Communication - Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Applied Learning - Assimilating and applying new job-related information in a timely manner.
• Building Strategic Working Relationships - Developing and using collaborative relationships to facilitate the accomplishment of work goals.
• Maintain confidentiality in all aspects of role

Knowledge and Experience (knowledge and experience required for the role)

 

• Relevant tertiary qualification (HR, Psychology etc)
• Proven strong time management & organisational skills
• Excellent phone manner and communication skills
• Team player
• Ability to work autonomously
• Experience with PC and Microsoft Office
• Superior attention to detail and follow-up
• Proven stakeholder management
• Takes initiative and is solution-focused
• Proven experience with can be trusted with confidentiality
• Excellent people skills to interact with teams, colleagues, across functions and external suppliers.

跨国公司

Online Searching & Information Services to Australian Businesses、Manual Services、SaaS和Third Party Integration

200-500

InfoTrack is the leading innovator in legal technology. We provide an integrated platform that enables our clients to find, analyse, organise and communicate information efficiently and effectively. InfoTrack is at the forefront of the industry, and has provided businesses with innovative technology to become more efficient and productive, for the last 19 years. We have a deep understanding of the legal and conveyancing industries with over 8,000 legal clients across Australia and over 5000 visits to our platform every day. We strive to, not only provide smart integrated technology for legal professionals, but to support upcoming innovators and ongoing changes in the industry. In 2019, the Australian Financial Review and Boss Magazine ranked InfoTrack as a top ten leader in innovative technology. This was one of five awards InfoTrack has won this year. At InfoTrack, we continue to foster innovation by immersing ourselves in the current patterns of the industry and ensuring our clients are always at the core of our passion. With a net promotor score (NPS) of 80.1 nationally and an Australian Business Award for service excellence, our dedicated customer service team has always ensured first class service for our dedicated clients. Overall, helping our clients grow their business, ensuring they always have the best and most efficient technology at their fingertips, is what InfoTrack strives to do every day.