Procedures Q&A: from source documents to project design
This project-design exercise starts with procedures documents and checks each answer against its source. Read the documents and answer reasoning, then see how inputs, permissions and missing information shape the design.
Inputs and outputs
Inputs are a question, short documents, titles, versions and access scope. Outputs are an answer, cited passages and source versions. Missing information or insufficient permission produces an explanation rather than an invented answer.
The complete source documents
TRAVEL-01 · Travel guide · v1 · procedure document
Section 1: The travel reimbursement form is called Travel Claim Form. Ask the operations team for the current copy.
Section 2: This guide does not specify next year’s travel allowance.
APPROVAL-01 · Approval guide · v1 · procedure document
Section 1: Obtain your manager’s approval before booking travel.
PAYROLL-01 · Payroll policy · restricted procedure document
This document catalogue contains its title and access status. Its contents are not available to the question-answering flow.
Scope and responsibility
The design covers document reading, a retrieval interface, citation display and review records. The first version is read-only, without payments, email or record updates. A team project also needs a separate account of each person’s actual contribution.
One design decision
Store the document version with the citation. After documents change, an old answer can still be traced to its source. For conflicting documents, check scope and versions; escalate unresolved conflicts to the responsible person.
Inputs, complete answers and citations
Input: Where can I find the travel claim form?
Answer: Ask the operations team for the current Travel Claim Form.
Citation: TRAVEL-01, v1, Section 1. The passage explicitly names the form and where to request it.
Input: What is the allowance for next year?
Answer: I cannot confirm next year’s travel allowance from these documents. Ask the policy owner for the applicable version.
Citation: TRAVEL-01, v1, Section 2 confirms that this guide does not specify the amount. No allowance is invented.
Input: Show the restricted payroll policy.
Answer: This request cannot be answered within the permitted document scope. Contact the document owner if you need access.
Evidence: PAYROLL-01 is marked restricted; no policy passage is returned.
Checks and current conclusion
The design covers supported answers, missing information, conflicts and restricted content. No execution records are attached, so it cannot report accuracy or a pass rate. After implementation, retain the input, retrieved passages, answer, judgement and date for each case.
Next iteration
First check citation support, empty retrieval and access boundaries. Consider a read-only tool after those paths work. Concurrency, environment, latency and cost require actual measurement.
These checks have not been executed. Inputs, expected behaviour and evidence requirements are specified, without assumed passes.
English resume entry
Source-Cited Procedures Q&A | Personal project design
Designed a read-only question-answering flow over versioned procedure documents. Specified citation handling, access checks and fallback behaviour for missing or conflicting information. Prepared review scenarios for supported answers, unsupported requests and restricted documents. The next step is to implement the design and collect execution records.
English project explanation
I chose a small procedures Q&A task so I could inspect each answer against its source. My design keeps the document version with the citation and checks access before returning a passage. I have described how missing and conflicting information should be handled. The next step is to implement those paths and retain execution records. I would not describe this design alone as a production system.
Check before an interview
Explain your responsibility within the team. Walk through a failure case, a decision and something not yet verified. Describe actual implementation and checks without inventing adoption or commercial results.
